QuickBooks Online · Digital Marketing Agencies

Your agency's books,
finally clean.

We handle end-to-end bookkeeping inside QuickBooks Online, built specifically for ad agencies, SEO firms, and marketing consultancies who are too busy growing client revenue to chase their own receipts.

Monthly reconciliation P&L + Cash flow reports Tax-ready books
QuickBooks Online - Agency
✓  Decisive BK sync complete · Today 9:14 AM
$84,220Revenue MTD
$31,480Expenses
$52,740Net Profit
Meta Ads - Client Retainer
Revenue · Services
+$12,500
Google Workspace
Software · Operating
−$252
SEO Retainer - TechCo
Revenue · Services
+$8,000
Contractor Invoice - Copy
COGS · Freelance
−$2,100
Email Campaign - Ecom Brand
Revenue · Services
+$5,750
Sound familiar?

Most agency owners are running blind
with messy books

🌀

Ad spend buried in personal cards

Client ad costs, software tools, contractor payments, all mixed together. Nobody knows what's profit and what's pass-through.

📊

No real P&L visibility

You're guessing your margin on every client. You don't know which service line is profitable and which is bleeding you dry.

😰

Tax season is a horror show

Every April you scramble to gather 12 months of receipts, panic-call your accountant, and overpay because nothing was categorized.

Hours wasted on admin

You're spending Sunday nights in QuickBooks instead of building the business. Or you've stopped logging anything at all.

The process

Three simple steps to
clean, confident books

01

Call Us Today

Call us or submit a contact request and we'll reach out to you to learn more about your bookkeeping needs.

02

Assess & Estimate

We'll review all current accounts in depth to determine a timeline and an upfront one-time or monthly estimate.

03

We Work Together

You no longer stress about being prepared for tax season and you know exactly where your money is going.

Why Decisive Bookkeeping

We speak agency.
Not generic small business.

We've built our entire process around how digital marketing agencies actually operate: retainers, pass-through ad spend, contractor-heavy teams, project billing. Most bookkeepers don't know the difference. We do.

  • Agency-specific chart of accounts in QuickBooks Online
  • Proper treatment of client ad spend as pass-through, not your revenue
  • 1099 tracking for all freelancers and contractors
  • Dedicated bookkeeper, not a rotating support team
  • Tax-ready books delivered before your CPA needs them
📈
Average hours saved per month
Time you get back for client work
18 hrs
💰
Avg. tax savings discovered
Missed deductions caught in cleanup
$6,200
Books delivered by
Every month without fail
15th
🤝
Client retention rate
Agencies who stay after year one
96%
Pricing

Simple, flat monthly pricing.
No surprises.

One price, one bookkeeper, one inbox. Cancel anytime, no contracts.

🌱
Essential
$300 /mo
Core bookkeeping, clean, accurate, on time
  • Categorize your transactions for your P&L and Schedule C
  • Reconcile your accounts
Get Started
🏢
Premium
$1,200 /mo
Complete done-for-you financial management
  • Categorize your transactions for your P&L and Schedule C
  • Reconcile your accounts
  • Manage your Financial Statements: Profit & Loss, Balance Sheet, Accounts Payable, & Accounts Receivable
  • Monthly business consultation based on your business needs to enable growth and optimization
  • Full-service A/P & A/R management. We create your bills & invoices and track payments
Get Started
🛡️

The Clean Books Guarantee

If your books aren't fully reconciled and your monthly reports aren't in your inbox by the 15th of every month, that month is on us, free. No questions asked. We back our work because we know what we're doing. You should never have to chase your bookkeeper.

FAQ

Questions we get asked
before every call

What are the fees?+
We use a flat rate fee per month. We can talk about your specific business needs and figure out how we can best serve you.
What type of bookkeeping services do you offer?+
We specialize in QuickBooks and are QuickBooks Online Certified ProAdvisors. We work remotely. We utilize cloud based software for easy and secure document uploads and transfers.
How does monthly bookkeeping work?+
We analyze and record all of your business transactions through QuickBooks to compile monthly financial statements such as P&L and Balance Sheet.
What if I need a more frequent schedule than monthly?+
We provide excellent customer service, and we are here to serve you. We can absolutely meet more often to meet your specific business needs. We can even provide weekly cash meetings to help you optimize your cash flow.
When and how do I send my documents to you?+
We will need your bank statements every month. We can setup your bank statements to automatically synch with QuickBooks so that you can focus on your business while we handle your bookkeeping. You can also send us your documents if you prefer. We use secure cloud based software and email for document delivery.
When do you deliver my monthly financial reports?+
We will have your financial reports delivered by the 5th of every month so that you can better plan for your business.
What if my books are behind schedule or need a clean-up?+
Don't worry about that. We can help clean-up any messy transactions or inaccurate records from your past. We will discuss the details as necessary for your specific situation.
What if I need assistance for special projects?+
Let's talk about it! We love innovation and are constantly trying new concepts. Let's work together to improve your special projects and optimize your business.
What if I need tax preparation?+
We only provide bookkeeping services as we specialize in it.
Get started

Book your free
15-minute call.

We'll review your current setup, tell you exactly what needs fixing, and give you a flat quote. No pressure, no pitch decks.

Book Free 15-Minute Call →

No pressure. No pitch decks. Just a quick call.